Although the concept of digital transformation has been around for many years, only recently has it gained traction in the wake of the COVID-19 pandemic. Globally, millions of businesses have had to transform the way that they conduct their operations. Moving to a hybrid work-from-home environment entirely changed traditional office structures. By harnessing digital transformation organizations everywhere have increased efficiency and reduced costs. So how can digital transformation help your business? Read on, we will explain.
When an establishment initiates a digital transformation it fundamentally changes the way that it operates by harnessing technology-first in its operations. A great example is to use a highly sophisticated software platform that is in a centralized location to allow workers and other people to connect to business operations through the internet. Social media platforms work in a way that allows people to socialize, chat, and so on from remote devices. However, a more robust platform allows multiple users to connect from remote computers and share files, work on tasks, hold meetings, and so on. A digital transformation is when a company transforms as much of their physical business as they possibly can to digital means.
From Physical to Digital
Moving your assets from the physical world to digital, data-driven environments is the first step in preparing your organization for the future of work. This transformation commonly occurs with scanning technology. A scanner takes a digital image of the document and moves it to an electronic media file, a data conversion.
Physical assets are bulky, difficult to manage, unsortable and take up a lot of space. Security is a huge concern with physical assets, by moving your organization into the digital sphere there is an added layer of security, searchability and auditing.
Another form of digital transformation is to transform from physical mail to digital mail. Millions of larger companies around the world have chosen to have all of their physical mail delivered to one centralized location, then processed and distributed by way of a digital mailroom system.
The way that it works is that mail that is sent to the company’s mailing address is received, opened, scanned, processed, then sent electronically to the people or departments that it is intended for.
Software allows for users, and departments to log in and gain access to the mail, then respond to it in the appropriate manner. The digital platform allows for more security of the documents, and more control over who has access to them.
Digitized mail also eliminates the need for employee contact, therefore lowering the risk of spreading germs.
Is Digital Transformation Right For You?
It is easy to see that the future of a business will depend on how well it can adapt to technology. Many of the old ways of record keeping and documentation are obsolete and no longer in use. If you are a business owner that wants to keep up with the trends and times of the modern age, yes, digital transformation is right for you. If you are not worried about competitors, online business marketing, sales, and conversions – maybe you will be OK if you stay unplugged.