Scheduling your shifts manually is a very tedious & time-consuming procedure. It can take up numerous hours of shift manager’s time each week to ensure that each shift has the employee assigned to it & each employee is getting an adequate amount of shifts. Though, recently the web-based digital shift handover software has become available which can automate this task as well as save the shift manager stress and hours.
The web-based shift handover system is accessible from the Internet-connected computer. Employees will have a login to see what shifts they have been assigned & to specify the times they are on a shift schedule. The software will then allocate staff to shifts based on the time staff have indicated they are available. The shift manager can make manual adjustments to the schedule before it is publicly released. Even complicated scheduling rules like the minimum amount of working hours for each worker can be automatically met.
The web-based shift handover software also makes it extremely easy for employees to transfer shifts between each other. An employee can put up the shift for transfer, if another indicates they would like to take on this shift it can be relocated with approval from the manager. Employees often feel that they are not involved in the shift schedule & that manager can favor certain employees. In some shift handover software employees have the facility to request what shifts they would like to work when the next schedule is generated. Employees tend to be much happier when they are given the shifts which are at suitable times & that they like to work. Vacations are also being managed with an employee handover system. When the employee is added number of days’ vacation they can take off per year is identified. The employees can then explore when to put in the requests for days off. If the request is confirmed by the manager, the employee is removed from the shift schedule on that day.
look for the top 5 Reasons to Get Shift Handover App/Software for yourself
1). Automate shift allocation
If you are still preparing for the shift schedule manually you will know how monotonous & time-consuming this procedure can be. To ensure that all your employees have an adequate amount of shifts & that they are at the suitable times can be an impossible task. Though there is now shift handover software available which can automate this task for you. You can get on with actually running a business.
2). Employees can simply see when they are next working
Most shift management software is web-based which means employees can log in from the internet-connected computer. The shift handover can be viewed with ease – there is no panic if they lose a piece of paper they are given. It also means they do not have to go to work during business hours.
3). Easy Shift Transfers
If an employee can’t make the shift they can make it accessible for transfer to other employees. If the employee indicates they want to work that shift it can be transferred upon approval of your manager.
4). Manage Employee Holidays
Each employee can be allocated a certain amount of days off per year. Employees can then add requests in the system for which days they wish to take off. If the shift manager approves employee is automatically removed from the schedule. If they have already taken the maximum amount of days off they can’t request anymore.
5). Employee request shifts
Since the scheme is now web-based & computerized there are various features available that were not possible before. For instance, employees can indicate which shift they wish to work. The algorithm will try to allocate this shift to them when the next schedule is generated. If multiple employees request the same shift the employee with the uppermost ranking will get a shift.
6). Reduce paperwork
Effective and high-quality shift management software allows the employees to request time off, acquiesce timesheets & documents, allow the employees to audit, and approve submissions & requests. It denies the need to work with HR managers or submit needless pieces of paper.
7). Better accessibility & communications
Time constraints, increasing workloads, and clashing schedules make it challenging for employees & managers to interconnect. This can substitute resentment & misunderstandings, with managers sometimes being too severe in their judgment of employees & employees sometimes feeling like they have been judged unfairly. The employee & shift handover software helps various companies to avoid various issues, & also helps the shift managers to clearly communicate the expectations from their employees.
In conclusion, the benefits of shift handover software are numerous. The shift managers can save time for their automatic shift allocation. The business’s employees will be happier since they are only assigned shifts when they are available, as well as being able to select when they wish to work.